Frequently Asked Questions
Our Frequently Asked Questions are a collection of common inquiries and requests we receive. We will continue to update this section often as the conference approaches.
If you are a Ryan White HIV/AIDS Program (RWHAP) grant recipient, you should have received a letter outlining what part you should register under. If you are a RWHAP recipient and you did not receive this letter, please contact your project officer to determine what part you should register under. If you are not a RWHAP grant recipient, please select Other.
Your grant number can be found on your Notice of Award, item 4b.
If you are unsure of the category under which you should register, please contact your project officer.
You are a recipient if you receive your official Notice of Award directly from the Health Resources and Services Administration, HIV/AIDS Bureau. You are a subrecipient if you receive funding from a direct recipient organization. If you are a subrecipient, please select Subrecipient/Provider (under Other in the first step of the registration process) as your registration type.
If you are a Recipient, Federal Staff, or Technical Assistance Contractor/Provider, you will receive an update on your registration status within 10 business days of completing your registration. If you are a Consumer, Sub-recipient or Other RWHAP Stakeholder, you will receive an update on your registration status after registration closes.
A limited number of rooms are still available at the event venue, the Gaylord National Hotel & Convention Center. Click here to check the availability.
If there are no rooms available, you may book at one of the following hotels, conveniently located within the National Harbor area:
Please do not book a hotel room until you have registered and received a confirmation email.
AC Hotel National Harbor (Less than 4 blocks away, 5 minute walk)
Harborside Hotel (2.5 miles away, complimentary shuttle service to and from the Gaylord will be provided on a regular basis during the conference)
MGM National Harbor (1.6 miles away, complimentary shuttle service to and from the Gaylord will be provided on a regular basis during the conference) *Per diem not available on Friday, Dec. 14
The Westin Washington National Harbor (Less than 3 blocks away, 5 minute walk) *Limited availability
Residence Inn National Harbor (across the street from the Gaylord) *Limited availability
Hampton Inn & Suites National Harbor (across the street from the Gaylord) *Currently sold out
The hotel needs a credit card in order to hold the reservation. Credit cards are not charged until you check-out of your hotel room. If you need to pay for the room with a different card than the one that was used to hold the reservation, you may provide that card at check-in.
- Abstract submissions are due May 14, 2018.
- Abstract acceptance notices will be sent August, 2018.
- The registration deadline is Friday, October 12, 2018 or once the maximum of 4,500 participants have been registered and confirmed.
- Once the registration cap has been reached, a waitlist will be established.
Agenda@ryanwhite2018.org – if you are expecting an email and don’t see it in your inbox, please check your junk mail.
Registration@ryanwhite2018.org – if you are expecting an email and don’t see it in your inbox, please check your junk mail.
Follow the 2018 National Conference on Twitter! For news and important updates: @RyanWhite2018.
Please contact your project officer if you have questions about use of program income.
None of the conference will be streamed live but select sessions will be videotaped and available to view after the conference on the Target Center website in winter 2019.
Printed copies of the program book will only be available at help desks. A pdf version of the full program book will be distributed electronically before the conference and the full agenda will be available on the conference mobile app.
If you have additional questions about the conference, please visit the contact us page of the Ryan White website or contact your project officer if it is a RWHAP specific question.